6 Compelling Reasons to Implement Flex Office

1. Reduced Real Estate Costs

With business trips, vacations, potential sick leaves, and now telecommuting multiple times a week, the occupancy rate of a dedicated desk rarely exceeds 60%. This translates to 40% of the time when desks remain unused! A substantial loss for companies, given that real estate expenses make up a significant portion of operating costs.

Adopting a flex office organization and offering shared workstations allows for adjusting the number of available workstations to the actual number of employees physically present in the company at a given time. Thus, there will be fewer workstations than employees. Consequently, a smaller office space will be required.

A study by BNP Paribas Real Estate reveals that over 60% of French companies have revised their lease contracts, focusing on reducing workspace to lower real estate costs.

2. Reducing Environmental Impact

Less space means lower energy consumption. With a smaller area to heat, cool, light up, and maintain, the costs may decrease, but more importantly, the environmental impact diminishes significantly. In an era where ecological concerns take center stage and represent a significant challenge for many companies, this change can be justified by a committed CSR approach. Let's not forget that offering telecommuting days to your employees also contributes to these efforts by reducing daily commutes and, thus, carbon emissions.

3. Enhanced Quality of Work Life

Flex office, sometimes met with initial resistance from employees, can harmonize with a sense of well-being at work. The key is anticipating the transition, guiding your teams through the change, and equipping them with the right tools to simplify their daily routines. Most companies that embrace shared workspaces and thus reduce real estate costs benefit from this change and its resulting savings to revamp their office equipment. Ultimately, it leads to an improved Quality of Work Life (QWL) for everyone! The concept of "having a better office than..." is eliminated since everyone is now on the same level.

Autonomy fosters better fulfillment. Employees can change their workspace during the day based on their preferences or projects. Tailored spaces meet real needs: collaborative workspaces, more private areas with dedicated call zones, often more spacious and well-equipped meeting rooms, redesigned break areas, and more. The services provided are modernized and designed to facilitate this flexibility. The facilities are updated, the design is meticulous, and the technology is often cutting-edge. The monotonous routine of the traditional office is now a thing of the past!

4. Strengthening Employer Brand Image

This newfound well-being is a compelling argument not only for recruitment but also for retaining your employees. Flexible workspaces, especially when designed with a friendly atmosphere, resonate with the younger generations! It also portrays a positive image of the company and its management, instilling a sense of trust in employees while emphasizing the autonomy granted to each individual.

6. Enhancing Productivity through Flex Office

Offering employees the opportunity to sit beside those they collaborate with serves more than just well-being. Far from it. The facilitated interactions that result greatly enhance collaborative work and individual productivity. Information flows more freely through the numerous exchanges these new shared spaces provoke, as people generally choose their neighbors based on ongoing projects. Additionally, it's common to seek a quieter workspace. Flex office also sparks new connections or exchanges that wouldn't happen in a more traditional setup. This new organization fosters a dynamic work environment conducive to more exchanges, ultimately boosting individual productivity and positively impacting the company's bottom line.